Privacy Policy - Explore Fairfields and Whitehouse, Milton Keynes

Who we are

Suggested text: Our website address is: http://dev.explorefw.org.uk.

Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Suggested text: Visitor comments may be checked through an automated spam detection service.

Introduction

This Website Privacy Notice explains how Milton Keynes Council uses any information you give to us via our website (explorefw.org.uk), and the ways in which we protect your privacy.

Should you have any queries about the site, you can contact us at Milton Keynes Council, Civic Offices, 1 Saxon Gate East, Central Milton Keynes, MK9 3HQ. Telephone: 01908 691691 or email Customerservices@milton-keynes.gov.uk.

This Privacy Notice is specific to our website.

The Council complies with the Data Protection Act 2018. Further detailed information is provided in the Council’s Recruitment Privacy Notice below. This includes what personal data is collected, stored, and processed while during the recruitment process.

General policy – automatic collection of information

Under Data Protection laws, we have a legal duty to protect any information we collect from you. Milton Keynes Council respects your privacy. The information that you provide us with or that is gathered automatically helps us to monitor our service and ensure that our web services are effective and useful.

What information do we collect?

We collect three kinds of information from visitors to explorefw.org.uk:

personal information (name and email address) for our mailing list.
feedback (through emails to culture@milton-keynes.gov.uk and other email addresses)
site usage information from log files.

Cookies

A cookie is a small text file that’s sent to your computer when you visit a website. When you visit the website again, the cookie allows that site to know that you’ve visited it before and in some cases tailors what pops up on screen to take account of that fact. They do not hold any personal information and we cannot use them to find out who you are.

A cookie typically contains the name of the website it’s from, the lifespan of the cookie and a value. The value is usually a unique code that will only make sense to the website that has issued it.

Cookies remember things like your colour scheme preferences, what’s in your shopping cart or that you’ve already logged in so you don’t need to do it for every page you visit on a website. They are also used to measure how people use websites.

How Government websites, like this one use cookies

More information on cookies can be found on the Information Commissioner’s Office website.

Controlling and deleting cookies

You can set your web browser to accept or reject cookies or tell you when a cookie is being sent. You can also delete cookies from your computer. Please be aware that some websites may not work properly with the cookie option turned off.

A number of websites provide detailed information on cookies. Links can be accessed below:

Log files

Log files allow us to record visitors’ use of the site. We may analyse log file information from our visitors, which we use to make changes to the layout of the site and to the information in it, based on the way that visitors move around it.

Log files do not contain any personal information and they are not used to identify any individual patterns of use of the site.

Disclosure - person and enquiry information

You can access explorefw.org.uk without disclosing personal information.

Milton Keynes Council uses leading technologies to safeguard your data, and keep strict security standards to prevent any unauthorised access to it. We do not pass on your details to any third party or government department.

You do not have to register to use explorefw.org.uk, but particular parts of the site may require you to submit information including name, address and email address.

We do not use this information to trace your identity and do not pass it on to any third party or government department.

External links

explorefw.org.uk contains links to other websites. These include other local authorities, government agencies, and other organisations. This privacy policy applies only to this site, so you should always be aware when you are moving to another site and read the privacy statement of any site that collects personal information.

We do not pass on any personal information you have given us to any other site.

Feedback

We welcome your feedback. You can contact us by emailing culture@milton-keynes.gov.uk.

If you send an email asking for information, we may need to contact other council departments to find that information. If your question is technical, we may need to pass it to our IT section. We do not pass on any of your personal information when dealing with your inquiry unless you have given us permission to do so. Once we have replied to you, we may keep a record of your messages for reference and audit purposes.